Once the Adventure has been selected, it’s time to start making detailed plans and preparations. Who is going? Set the dates? Finalize the itinerary. Make reservations. Prepare a budget. Determine training and skills the participants will need. Create a preparation timetable with dates for participants meetings, parents’ meetings, skills development sessions, fee payments, training dates, conditioning and shakedown meetings and deadlines for submitting various forms, permission slips, etc. There are many details to be finalized and it is absolutely essential to keep everyone informed.
TAP Step 17: Leaders’ Guides & Destination Websites
TAP Step 18: Obtain Participant Commitments
TAP Step 19: Prepare the Adventure Planning Timetable
TAP Step 20: Adventure Records Manager: Participant Records
TAP Step 21: Complete Itinerary Worksheet
TAP Step 22: Make Reservations
TAP Step 23: Adventure Crew Organization
TAP Step 24: Duty Roster
TAP Step 25: Maps
TAP Step 26: Prepare Detailed Budget
TAP Step 27: Adventure Expense, Income, and Fees
TAP Step 28: Insurance
TAP Step 29: Training
TAP Step 30: Physical Conditioning
TAP Step 31: Skills Practice
TAP Step 32: Health and Safety
TAP Step 33: Private Vehicles
TAP Step 34: Health Forms
TAP Step 35: Emergency Preparedness
TAP Step 36: Emergency Phone Numbers
TAP Step 37: Injuries During the Adventure
TAP Step 38: Mobile Phone APPs
TAP Step 39: Crew Equipment
TAP Step 40: Equipment Purchases and Rentals
TAP Step 41: Individual Equipment
TAP Step 42: Prepare Menus
TAP Step 43: Shakedown
TAP Step 44: Cash Advances
TAP Step 45: Reconfirm all Reservations